Executive Assistant

Minimum Qualifications.

Bachelor’s degree in Business Administration, Management, or a related field.

Experience and Knowledge required

Minimum of 5 years of experience as an executive assistant or in a similar role, preferably supporting C-suite executives.

Skills and Competencies required

Experience: Minimum of 5 years of experience as an executive assistant or in a similar role, preferably supporting C-suite executives.

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Communication Skills: Excellent verbal and written communication skills.

Organizational Skills: Strong organizational and time-management skills, with the ability to prioritize tasks effectively.

Interpersonal Skills: Ability to interact professionally with all levels of the organization and external partners.

Problem-Solving: Strong problem-solving skills and the ability to work independently.

Confidentiality: High level of discretion and confidentiality.

Key Competencies:

•​Attention to detail

•​Proactive and self-motivated

•​Adaptability and flexibility

•​Strong work ethic

•​Team player

Key Performance Areas

Calendar Management:

o Schedule and coordinate meetings, appointments, and travel arrangements for the CFO and COO.
o Ensure the executives’ calendars are up-to-date and conflicts are resolved promptly.

Communication:

o Serve as the primary point of contact between the executives and internal/external stakeholders.
o Draft, review, and manage correspondence.

Meeting Coordination:

o Prepare agendas, take minutes, and follow up on action items from meetings.
o Organize and coordinate executive meetings, board meetings, and other key events.
o Draft and manage the executives’ reports and presentations.
o Compile and circulate document packs ahead of meetings.
o Coordinate performance review meetings with the executives’ subordinates.

Travel Arrangements:

o Plan and book travel, accommodation, and itineraries for the CFO and COO.
o Handle travel-related expenses and reimbursements.

Document Management:

o Maintain and organize confidential files and records.
o Ensure documents are easily accessible and properly archived.

Project Support:

o Assist with special projects and initiatives as directed by the CFO and COO.
o Conduct research and compile data to support decision-making processes.

Office Management:

o Oversee office supplies and equipment for the executives’ offices.

Coordinate with other administrative staff to ensure smooth office operations